Self Check-In Process
Our VMS Self Check-In module provides a seamless, contactless visitor registration experience with four simple steps.
OTP Login
Secure authentication via mobile number
Fill Details
Complete visitor information form
Check Status
View approval status in real-time
Confirmation
Access granted upon approval
OTP Login
Secure authentication via mobile number
Fill Details
Complete visitor information form
Check Status
View approval status in real-time
Confirmation
Access granted upon approval
🔒 Secure OTP Login
Begin your visit by authenticating with your mobile number. Our system sends a One-Time Password (OTP) to ensure secure access.
Secure Authentication
OTP-based verification ensures only authorized visitors can access the system
Quick Access
Receive OTP instantly and login within seconds
Mobile-First Design
Optimized for smartphones with responsive interface
⭐ Key Features:
- Enter your registered mobile number
- Receive 6-digit OTP via SMS
- OTP valid for 5 minutes
- Resend option available
- Automatic session management
✏️ Complete Visitor Details
After successful login, fill out the comprehensive visitor form with your details and purpose of visit.
Personal Information
Name, contact details, and identification information
Visit Purpose
Select the employee/department you're visiting
Time Slot Selection
Choose your preferred meeting time and duration
📋 Form Fields Include:
- Visitor full name and company
- Contact number and email
- Employee to meet (dropdown selection)
- Purpose of visit (meeting, delivery, interview, etc.)
- Expected duration of visit
- Vehicle details (if applicable)
- Additional notes or requirements
✓ Visit Confirmation Status
After submitting your details, track your visit request status in real-time. The host employee receives instant notification and can approve, decline, or keep pending.
Approved
Your visit request has been approved. You may proceed to the premises.
Pending
Your request is under review. Please wait for host confirmation.
Declined
Your visit request was not approved. Contact the host for details.
Real-Time Notifications
Instant updates via SMS and in-app notifications
Auto-Refresh Status
Status updates automatically without manual refresh
Request History
View all your previous visit requests and their status
📋 Request Management Dashboard
View and manage all your visit requests in one centralized dashboard. Track current visits, review history, and access visit details anytime.
Complete Request List
View all submitted requests with detailed information
Smart Filtering
Filter by status, date, employee, or purpose
Digital Pass Generation
Approved requests generate QR code for entry
💾 Dashboard Features:
- View all visit requests in chronological order
- Color-coded status indicators (Green: Approved, Yellow: Pending, Red: Declined)
- Detailed view of each request with timestamp
- Employee name and department information
- Visit purpose and duration details
- Download digital visitor pass (for approved requests)
- Cancel or modify pending requests
Key Benefits
Why choose our VMS Self Check-In system?
Faster Check-In
Reduce wait times by 70% with pre-registration and digital forms
Contactless Process
Minimize physical contact with fully digital workflow
Real-Time Analytics
Track visitor patterns and generate comprehensive reports
Enhanced Security
Pre-screening and approval workflow ensures authorized access only
Mobile Optimized
Works seamlessly on all devices - phones, tablets, and desktops
Digital Records
Maintain complete audit trail with searchable digital logs
Technical Features
Cloud-Based
Accessible from anywhere with internet connection
Real-Time Sync
Instant updates across all devices
API Integration
Seamless integration with existing systems
Analytics Dashboard
Comprehensive reporting and insights
Smart Notifications
Email, SMS, and push notifications
Role-Based Access
Customizable permissions and workflows